Digital Sovereignty
– based on open source
Professional Digital Contract Management
Contract Management for Public Administration
Public institutions at the federal, state, and municipal levels manage a wide range of complex contracts— from service and supply agreements to public-private partnerships. Contract management software in the public sector must meet high standards, especially with regard to legal certainty, traceability, and public procurement law. Professional contract management is therefore indispensable for minimizing risks and optimizing processes.
- Keep track of all deadlines
- Compliance conformity & full audit-proof reliability
- Accelerated approval processes
- Seamless processes, such as application and approval procedures
- Hosting in a German data center or directly on your premises (on-premise)
Example of the smartLCM user interface – all content can be tailored precisely to your needs.
Vertragsmanagement in der öffentlichen Verwaltung ist primär ein Governance- und Compliance-Projekt, weniger ein reines IT-Projekt.
Das Vertragsmanagement in der öffentlichen Verwaltung: Rechtliche Sicherheit, Wirtschaftlichkeit und Transparenz gewährleisten.
Customers who already fully rely on our software solutions
Artificial Intelligence (AI) for Public Administration
- AI-supported contract creation, contract drafting, and documentation
- AI-supported analysis and evaluation of contract content
Modern Administration: Digital Contract Management with Integrated eFile Management
smartLCM Contract Management is the central solution for a modern, audit-proof and legally compliant contract administration in public institutions. It enables structured recording, processing, and archiving of contract documents, notices, rulings, and administrative procedures—targeted, transparent, and resource-efficient.
A sovereign state requires a high-performing, secure, and independent administration. Electronic contract management ensures a sovereign and resilient operation, independent of dominant market providers. Developed in Germany and based on open-source technology, it offers maximum control and future security.
Benefits of e-Contract Management
- Simple processing of procedures
- Centralized, secure archiving
- Audit-proof compliance and GDPR conformity
- Seamless integration into specialized procedures
- Operation in the German cloud or on-premises possible
- Sovereign, resilient operation
- AI-supported capture functions for automated document processing
- Low-code/no-code (LCNC) for individual customization without programming effort
Legal Certainty and Data Protection
- Audit-proof reliability & traceability
- Complete documentation of all changes and processing steps
- Immutable archiving to ensure verifiability
- Data protection and access control
- GDPR-compliant storage and processing of personal data
- Detailed permission management based on responsibilities and roles
- Electronic signature and authentication
- Integrated signature procedures for legally binding documents
- Two-factor authentication for particularly sensitive processes
- Promotion of open source for transparency and independence
- Reduction of provider dependencies
- Strengthening IT security and resilience
- Flexible IT architectures for simple, cost-effective changes of IT components
- Ensuring compliance with all European and German laws (GDPR, etc.)
Integration & Deployment
- Seamless integration with existing specialized procedures
- Interfaces to registry systems such as the residents’ registration register or the land register
- Fully integrated document management with a structured filing system, metadata control, and audit-proof archiving
- Optional integration of external DMS systems via the CMIS standard to flexibly incorporate existing document management solutions
- Electronic communication with citizen portals and other authorities
- Flexible deployment options: German cloud or on-premises
- On-premises installation for full control over the IT infrastructure
- High security standards across all variants through encryption, access controls, and regular security updates
- Mobile access and location-independent processing
- Web-based solution for flexible access
- Processing via secure VPN or cloud connections
Knowledge Management
Effective knowledge management is now a decisive competitive factor. Organizations must not only collect knowledge, but also make it available in a structured way, share it securely, keep it up to date, and integrate it purposefully into their processes.The following eight key functions show what truly matters – they form the foundation for future-proof knowledge management that fosters innovation and enables sustainable business success:
- 1. Capture knowledge (knowledge acquisition)
- 2. Structure & store knowledge
- 3. Find knowledge quickly (search function)
- 4. Share knowledge & collaborate
- 5. Keep knowledge up to date
- 6. Apply knowledge & make it usable
- 7. Measure & improve knowledge
- 8. Security & rights management
Digitale Souveränität
Product overview for ensuring your digital sovereignty
Contract Management Software
Contract management software The smartLCM contract management system is the contract management platform for your entire contract management cycle. It is based on the TQG businessApp cloud platform and thus enables the software solution to be customised to your exact needs.
smartLCM Contract ManagementElectronic signature
The electronic signature TQG Sign - simply sign all documents digitally.
TQG Sign
Automated management of EVB-IT contracts
With DocumentIQ, all EVB-IT contracts can be transferred automatically and digitised directly into your contract software.
DocumentIQ
Events (2026)
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Digitaler Staat 2026
We are partners at the congress Digitaler Staat 2026.
Feel free to visit us at the TQG stand. Find out everything about our software solutions + live demo of the new contract management software YOURs with integrated artificial intelligence.
3./4. March 2026 | Berlin
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Zukunftskongress Bayern
We were there at the Zukunftskongress Bayern.
5. Feb. 2026 | Munich
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Events (2025)
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Smart Country Convention
We were there at the Smart Country Convention.
30. Sept. – 02. Oct. 2025 | Berlin
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KI.produktiv 2025
We were there as trade visitors at KI.produktiv 2025.
25. Sept 2025 | Darmstadt
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Fair: Kommunal 2025
We were at the fair Kommunal 2025.
Our topics: Open source technology and the automation of all your contracts through artificial intelligence (AI).
27./28. August 2025 | Göttingen
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Congress: Baden-Württemberg 4.0
We were at the Baden-Württemberg 4.0.
03 July 2025 | Stuttgart
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Congress: Digital Cities - Digital Regions
We were at the Digitale Städte - Digitale Regionen congress (Hessian Ministry for Digitalization and Innovation).
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Congress: e-nrw.
| Digitalization as a stabilizer of democracyWe were at the e-nrw congress.
14 May 2025 | Neuss
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Congress: DIGITALER STAAT
We were at the DIGITALER STAAT congress.
18/19 March 2025 | Berlin
Electronic signatures for public administration
- Simple and binding signing of documents
- Signatures for employees in your own company and externally
- Freely definable signing sequence
- Automatic dispatch of the signature request
FAQs
Für Vertragsmanagement Software in der öffentlichen Verwaltung gibt es deutlich mehr Anforderungen als in der Privatwirtschaft — vor allem wegen Rechtssicherheit, Nachvollziehbarkeit und Vergaberecht.
What should be considered when introducing the e-file in public administration?
The key steps prior to implementation are:
- Assessment of the current situation:
Comprehensive identification of all existing contract types Inventory and assessment of data quality/completeness and the current system landscape, such as interfaces to other data repositories like existing records management solutions. - Target vision:
What is the desired outcome from introducing a new central contract management system?
Current priorities include new compliance requirements, access controls, digital sovereignty, the use of artificial intelligence, and reporting capabilities.
Specialized Software for Functional Procedures
