Contract Management Software
The smartLCM Contract Management system is the contract management platform for your entire contract lifecycle. smartLCM is a software solution individually tailored to meet your specific requirements.
Professional Digital Contract Management
Contract Management for Public Administration
Public institutions at the federal, state, and municipal levels manage a wide range of complex contracts— from service and supply agreements to public-private partnerships. Contract management software in the public sector must meet high standards, especially with regard to legal certainty, traceability, and public procurement law. Professional contract management is therefore indispensable for minimizing risks and optimizing processes.
Und this is exactly where the software solution
smartLCM Contract Management comes in:
- Built on Open Source
- Support from Artificial Intelligence (AI)
- Compliance conformity & full audit-proof reliability
- Seamless processes, such as application and approval procedures
- Hosting in a German data center or directly on your premises (on-premise)
Example of the smartLCM user interface – all content can be tailored precisely to your needs.
Customers who already fully rely on our software solutions
Artificial Intelligence (AI) for Public Administration
- AI-supported contract creation, contract drafting, and documentation
- AI-supported analysis and evaluation of contract content
Modern Administration: Digital Contract Management with Integrated eFile Management
smartLCM Contract Management is the central solution for a modern, audit-proof and legally compliant contract administration in public institutions. It enables structured recording, processing, and archiving of contract documents, notices, rulings, and administrative procedures—targeted, transparent, and resource-efficient.
A sovereign state requires a high-performing, secure, and independent administration. Electronic contract management ensures a sovereign and resilient operation, independent of dominant market providers. Developed in Germany and based on open-source technology, it offers maximum control and future security.
The Electronic Contract Management
Benefits of e-Contract Management
- Easy processing of workflows
- Centralized, secure archiving
- Audit-proof compliance and GDPR compliance
- Seamless integration into specialized applications
- Operation in a German cloud or on-premises possible
- Sovereign, resilient operation
- AI-supported data capture functions for automated document processing
- Low-Code/No-Code (LCNC) for individual customizations without programming effort
Legal Certainty & Data Protection
- Audit-proof compliance and complete traceability
- Seamless documentation of all changes and processing steps
- Immutable archiving to ensure verifiability
- GDPR-compliant storage and processing of personal data
- Detailed authorization management based on responsibilities and roles
- Integrated electronic signature procedures for legally binding documents
- Two-factor authentication for particularly sensitive processes
Integration & Deployment
- Seamless integration with existing specialized applications
- Interfaces to registry systems such as the population register or land register
- Fully integrated document management with a structured filing system, metadata management and audit-proof archiving
- Optional integration of external DMS systems via the CMIS standard to flexibly integrate existing document management solutions
- Electronic communication with citizen portals and other public authorities
- Flexible deployment options: German cloud or on-premises
- On-premises installation for full control over the IT infrastructure
- High security standards across all variants through encryption, access controls and regular security updates
- Mobile access and location-independent processing
- Web-based solution for flexible access
- Processing via secure VPN or cloud connections
Knowledge Management
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Successful knowledge management is a decisive competitive factor today. Organizations must not only collect knowledge, but also make it available in a structured manner, share it securely, keep it up to date and systematically integrate it into their processes.
The following eight core functions demonstrate what really matters – they form the foundation for future-proof knowledge management that promotes innovation and enables sustainable business success:
- Capture knowledge (knowledge acquisition)
- Structure & store knowledge
- Find knowledge quickly (search function)
- Share knowledge & collaborate
- Keep knowledge up to date
- Apply & leverage knowledge
- Measure & improve knowledge
- Security & rights management
Digital Sovereignty for Federal, State & Local Governments
- Promoting open source for transparency and independence
- Reducing vendor dependencies
- Strengthening IT security and resilience
- Ensuring compliance with all European and German laws (GDPR, etc.)
Product overview for ensuring your digital sovereignty
Management of EVB-IT Contracts
With DocumentIQ, all EVB-IT contracts can be transferred automatically and digitally directly into your contract management software.
Electronic Signature
TQG Sign electronic signature – Sign all your documents digitally with ease.
Electronic signatures for public administration
- Simple and binding signing of documents
- Signatures for employees within the organization and externally
- Freely definable signing sequence
- Automatic dispatch of the signature request
Come meet us in person at these trade shows and conferences — we'll be there for you:
FAQs
Contract management software in the public sector is subject to significantly more requirements than in the private sector—for example, due to legal compliance, auditability, and public procurement regulations.
What should be considered when introducing the e-file in public administration?
The key steps prior to implementation are:
- Assessment of the current situation:
Comprehensive identification of all existing contract types Inventory and assessment of data quality/completeness and the current system landscape, such as interfaces to other data repositories like existing records management solutions. - Target vision:
What is the desired outcome from introducing a new central contract management system?
Current priorities include new compliance requirements, access controls, digital sovereignty, the use of artificial intelligence, and reporting capabilities.
Specialized Software for Functional Procedures
