Digital Matter Management
Working more efficiently with the digital matters: advantages, functions and implementation
These matters keep coming back... And everyone wants the company to become smarter, more digital, more efficient and more agile. Matters should only be managed digitally, as digital matters (also known as electronic matters or e-matters for short)? I'm sure this sounds familiar to you:
- HOW does it work?
- WHAT must a digital platform solution for digital matters be able to do?
- HOW can digital matter management be integrated into my company?
- WHAT added value does an digital matter offer?
- Can I access my matters on my tablet at any time during a court hearing?
A digital platform with integrated digital matter management enables the systematic electronic recording and mapping of all relevant business transactions with documents, contracts or in processes in electronic matters.
✓ web-based ✓ technological ✓ future-oriented ✓ easy to use
Digital matter management is an investment in the future of your matters!
The electronic matter in the global legal organization
"Everything you store in the electronic matter can be accessed anywhere!" The positive experience with electronic contract management encouraged Henkel to develop a digital alternative for matter management as well. The integrative approach - further development of the LCM contract management software to include an e-file module - has been in use in Düsseldorf since 2015.
Functions of the matter management software
Our digital matter management software smartLCM Matter Management is a module of the The functions it contains include (most frequently used): TQG businessApp cloud platform for the successful management of your files.
The functions it contains include (most frequently used):
ARTIFICIAL INTELLIGENCE (AI)
The content of the files is automatically recognised, categorised and optimised using artificial intelligence.
DEADLINE MANAGEMENT
with Office/Notes integration
flexible and mobile applicable.
AUTHORIZATION & ROLE MANAGEMENT
A secure and clear concept prevents uncontrolled and unauthorized access to contracts and matters.
VITA
Lifecycle management of a matter.
All documents and contracts for one process!
MATTER/ DOCUMENT TRACKING
with standardized templates and responsibilities
EVERYTHING AT A GLANCE!
DOKUMENT MANAGEMENT
Document Scan to "OneClick
Printout of the electronic matter.
STRUCTURED
Filing organization by means of digital matter plan
comprehensive filing rules.
FLEXIBILITY
Mapping of any matter types (e.g. transaction and process related).
CONTRACT DOCUMENT
Contains all information relevant for contract
relevant information in an e-file.
Why is the digitisation of matters so important?
Without an e-matter, digital work is not possible! The e-matter is an investment in YOUR future. German courts are to keep their court matters electronically from January 1, 2026 at the latest, as described in the current draft law of the German government (in german).
- secure, protected matters and documents
- predictable costs in case of dispute
- Deadline management
- compliance is ensured
- Fast, simple search functions
- transparency
Implementation of a digital matter management system
The implementation of a digital matter management system in a company requires careful planning in advance.
The system must be customised to the individual needs of the company.
TQG has developed a tried and tested four-phase model (1. Capture, 2. Discover, 3. Improve, 4. Score) which can be viewed here: 4-phase model
Artificial Intelligence in Matter Management
AI supports recognition, categorization, optimization and verification of your documents
Digital matters in everyday life - What are the common matter examples?
In every department there are typical types of matters, which are increasingly gaining in value in companies, because on the one hand processes are standardized, but on the other hand the special processes and information bring competitive advantages. Which matter examples are common in everyday life?
There are, for example: IT matters, sales matters, compliance matters, data protection matters, customer matters, patent management matters, project matters, partner matters, process matters, purchasing matters, sponsoring matters....
Contract matter
The complete contract lifecycle is mapped in a digital contract matter: from the invitation to tender, bid comparison, negotiation, review and signing, through contract performance, contract management and contract controlling, to contract renewal or archiving. In addition, all important contract information such as contract partners, responsibilities and clauses, as well as resubmissions, reminders and deadlines are bundled in the contract matter.
Company matter (investment management))
Within the company matter, shareholding relationships can be maintained easily and conveniently. Whether the capital, shareholdings, committees, associated contracts and documents including threshold values or conditions and deadlines - all information in one matter provides transparency and clear relationships - quickly and securely! For shareholder meetings, standardized reports and reports or individual evaluations can be created via the associated process workflows.
Civil Procedure matter
The civil case matter bundles the matter management from the conclusion of the contract to the final judgment in a practice-proven way. All relevant steps, dates, notes and judgments are clearly summarized. This means that you have all documents at your fingertips and are fully prepared for the court hearing with just one mouse click and one document (eFile).
Trademark matter
With the trademark matter, the complete application process of a trademark can be monitored. The essential data of the application forms as well as the filing and administration of the form itself are taken into account. In particular, the monitoring of the application and the approval can be process-controlled and thus monitored in a standardized manner.
Personnel matter
In addition to the personnel information in the payroll system or the time determination, the personnel matter app can be used to manage comprehensive documents and processes for an employee. By linking to the personnel master record in the ERP or PIS (personnel information system), the personnel matter optimally closes the gap between documents and master record data in the existing systems.
Tender matter
All elements of a tender can be mapped in the tender matter: starting with the matter creation (with industry-specific adaptations possible), the classification of the requirements, the suppliers (contacts), the individual template modules for the supplier query, the evaluation of the incoming applications up to the evaluation, all elements are implemented in one process.
