Contract Management Software
smartLCM - Your powerful contract management system
With a digital platform with integrated contract management software, you as a company can take into account the interests of all users and a smooth workflow becomes reality. Standards are set for processing, creation and research. YOU will quickly and efficiently find the documents and data YOU need for upcoming deadlines, correlations between contracts or service claims.You, me, we all deal with contracts every day, privately and professionally. This often leads to special challenges and difficulties in everyday life. Quickly we are told that we need a digital contract management system and now? What should a good contract management system be able to do? What added value does it offer?
Contract Management Software
smartLCM - Your powerful system for contract management
Standards are set for processing, creation and research.
You can quickly and efficiently find the documents and data you need for upcoming deadlines, relationships between contracts or benefit claims for your controlling.
- all deadlines at a glance
- transparent & audit-proof
- everything in one place
Figure: Overview of the smartLCM contract management
Ensure your success with digital contract management system!
Digital contract management is essential here!
Avoidance of loss of contracts, facilitated cross-departmental cooperation.
Efficiency & transparency
Workflows & processes
Webinar: Digital file and contract management in medium-sized & large companies.
In the webinar you will learn how systematic electronic recording and mapping of all relevant business transactions with documents, contracts or in processes works in digital file and contract management within the TQG businessApp cloud platform.
Contract management software: The functions at a glance
ARTIFICIAL INTELLIGENCE
Automatically recognize, categorize and optimize contract content using artificial intelligence
CONTRACT REGISTRATION & CREATION
Fast, uniform, efficient information management of contract documents, information and attachments in a digital contract record
CONTRACT CONTROLLING
secure management, transparent control of contract
values/obligations and total costs
AVAILABILITY & SECURITY
constant availability and security,
all contracts centrally and globally,
electronic contract signing
SCHEDULE MONITORING
timely, unified management,
automatic monitoring, terminations,
extensions
CONTRACT CONTROLLING
secure management, transparent control of contract
values/obligations and total costs
AUDIT-PROOF CONTRACT ARCHIVE
all contracts and documents can be clearly arranged
and integrated into a master agreement.
CROSS-SECTOR
The smartLCM contract management software can be used across all industries.
AUTOMATIC EARLY WARNING SYSTEM
Via mails, mobile activation and messaging services
the user can be warned automatically
VERSION TEMPLATE MANAGEMENT
Selection from standardized contract templates
Incorporation of contract amendments
CONTRACT WORKFLOWS
Integration of individual, complex contract approval workflows
Cloud Services
Benefit from our cloud services:
- Cloud platform
- Provision & support
- Remote Services
- Database Services
- Certification DIN ISO9001, ISO27001
Contract management software: Successful teamwork
Those responsible for contracts and contract processes such as lawyers, purchasers, controllers have been convinced of the transparency and user-friendliness of the TQG businessApp platform® for years. Realize your strategic goals for the success of your company!
AUTHORIZATION CONCEPT
Secure, clear role assignment and user guidance - prevents uncontrolled and unauthorized access to contracts and files.
CENTRAL ARCHIVING
100% findable documents, contracts & files
regardless of location - with one click you have the entire case file on the screen!
RISK MANAGEMENT
The same level of information and up-to-dateness of all participants - actively manage the growing challenges and risks resulting from globalization and cost pressure.
COMPLIANCE
protects companies from misconduct - all relevant data for rule-compliant behaviour is available to you and your managers.
PROCESS OPTIMIZATION
More efficient automated business processes - with simplified business processes, you can realize more efficiency and effectiveness in your organization.
DEADLINE MANAGEMENT
Automatic reminder of deadlines and dates - you will be informed about all upcoming deadlines and can relax and plan for the future!
REVISION SAFETY
Important data is not lost - the detailed logging of the work steps guarantees you reliable auditing acceptability!
TRANSPARENCY
inTime, inQuality, inBudget thanks to transparent processes -
You get the right information at the right time and the right place!
EMPLOYEE PRODUCTIVITY
Noticeably improved employee motivation - benefit from information processes that all employees help to shape according to the latest guidelines!
Contract management as part of a digital platform
Figure: TQG businessApp platform® for contract management (here an example of an employee dashboard)
The TQG businessApp platform® as a digital platform solution for your contract management is web-based, integrative and interactive. It optimizes and structures business processes, contracts, documents and responsibilities. Contracts can be generated, stored, researched and evaluated.
The digital platform for contract management and file management has been successfully established on the market for more than 30 years. It is suitable for medium-sized companies and large corporations.
The TQG businessApp platform® :- Artificial intelligence (AI)
- Deadline and appointment monitoring
- Template management
- Workflows
- Audit-proof contract archiving
- Web-based
- Technologically future-oriented
- Easy to use
Video: The Hubert Burda Media Holding GmbH has successfully implemented the company-wide contract management project "OneBCM" with TQG.
Contract management simply explained
Topics of the video: 1. Why is a digital platform the right decision for digital working?
2. Why are users enthusiastic about the TQG businessApp platform®?
3. Which business areas have benefit from a digital platform?
Quick overview of the video topics:
✓ All contracts in one digital tool
✓ easy and quick to find
✓ with clear responsibilities and
✓ automatic reminders of deadlines.
Find here the definition of contract management: What is contract management?
Artificial intelligence (AI) for your contract management
The "AI Contract Capture" app with artificial intelligence (AI) for your contract management
- AI-supported recognition and analysis of contract content
- AI-supported contract design and documentation
AI Contract Capture in action
Our answer to the use of artificial intelligence in contract management
Artificial intelligence (AI) is having a significant impact on contract management and is currently revolutionizing the field. Here are some of the key ways artificial intelligence is helping you in contract management:
Automated contract analysis: artificial intelligence systems can automatically analyze contracts and extract relevant information. This includes identifying key terms, obligations, deadlines and risks. This significantly speeds up the contract review process and reduces the need for manual review.
Contract classification: Artificial intelligence can classify and categorize contracts to enable efficient management and findability. AI-equipped software makes it easier to organize and access contract data.
Contract management platforms: Specialized contract management platforms such as smartLCM in the TQG businessApp platform® that use artificial intelligence to manage the entire lifecycle of contracts make the entire process in the management and administration of contracts much more efficient. These platforms enable the creation, editing, signing and monitoring of contracts in a centralized environment.
Risk assessment: Artificial intelligence can help identify and assess compliance risks in contracts. It can notify companies when contracts contain regulatory violations or legal risks.
Contract negotiation: AI-based chatbots and negotiation assistants can help improve contract negotiations by offering suggestions for contract clauses and changes based on historical data and best practices.
Performance monitoring: artificial intelligence can be used to monitor the performance of contracts and ensure that all parties are meeting their obligations. Deviations or breaches can be automatically detected and reported through the software.
Predictive analytics: By analyzing historical contract data, companies can make predictions about future contract signings and outcomes, which helps with strategic planning and budgeting.
Language translation: In international business relationships, AI can provide translation and language processing tools to translate contracts into different languages and take into account linguistic nuances.
Data protection compliance: Artificial intelligence can help identify and protect personal data in contracts to ensure compliance with data protection regulations such as the GDPR.
Improved reporting: Artificial intelligence can provide advanced analytics and reporting capabilities that deliver insights into contract performance, costs, and risks.
Overall, artificial intelligence contributes significantly to increasing efficiency, mitigating risk, and improving compliance in contract management. Organizations can review and manage contracts faster, mitigate risk, and make better business decisions based on contract data.
Find out more about artificial intelligence and AI Contract Capture: AI Contract Capture
smartLCM Vertragsmanagement - FAQs
"Which process steps and activities are possible with smartLCM Contract Management?" Depending on the contract type, any process steps and activities can be used for compliance, monitoring and securing the contract process.
"Is there the possibility for an individual, company-specific digital platform solution?" We create your individual digital platform solution with integrated contract management software.
"Can the TQG businessApp platform® also be individually extended?" The TQG businessApp platform® can be individually extended with various digital platform modules: File Management, Business Process Management (BPM), Compliance Management or Corporate Housekeeping.
3rd Party Integration
Easily integrate external applications software components for contract management:
- Adobe Sign
- DocuSign
Sie sind schon begeisterte Anwender
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"One system for everybody""With a few exceptions, all contracts in the system are brought together centrally. This gives you a quick overview, long-term searches in filing cabinets is unnecessary and the administrative burden of contract management drops significantly." Dr. Hans-Ulrich Geck, General Counsel, NÜRNBERGER Versicherungen AG "Bringing a system to contracts!""Contract management is the systematic process for contracts – including preparation, enforcement, administration, monitoring, adjusting, evaluating, terminating and archiving. LCM from The Quality Group can significantly support these functions." Jörn Lipkow, LL.M., Lawyer and Corporate Counsel, Carl Zeiss AG 
"Reliable management support!""We reorganized and highly optimized our contract organization (including legal entity records) and processes. In addition, we also managed to transfer all IP operations (patents and trademarks) into the LCM file structure and synchronize them with our patent attorneys. In addition to advantages in centralizing in one place, efficient collaboration, and professional monitoring of deadlines, we are able to assist strategic decisions of management with key business data provided by LCM." Cornelius Marguerre, General Counsel, Octapharma AG 
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Successful contract management
Practical example: Hubert Burda Media Holding GmbH
Video: The Hubert Burda Media Holding GmbH has successfully implemented the company-wide contract management project "OneBCM" with TQG.
Video: The Hubert Burda Media Holding GmbH has successfully implemented the company-wide contract management project "OneBCM" with TQG.
The successful implementation of the "OneBCM" contract management project at Hubert Burda Media Holding GmbH
✓ Standardized and secure contract storage✓ Central recording, filing and archiving
✓ Contracts can be found quickly
✓ Never miss contract deadlines
✓ Automatic reminder
✓ Analysis functions
✓ Transparent responsibilities
Find more references here: References
The electronic signature
- Simple and binding signing of documents
- High level of integration for binding processes
- For employees in your own company or externally
- Integration with third-party eSignature software
