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Corporate housekeeping

The decision-making situations in which company managers worldwide find themselves are becoming increasingly complex. It is not only necessary to comply with internal and external conditions, to unite all decision-makers or to go through all alternatives for action. First and foremost, the established corporate strategy has to be fulfilled and the primary goal for all companies to achieve is to secure the capital base of a company. If the capital base is right, the company is healthy. But here the concept of "equity" already starts to raise the first problems. Depending on which items are included in the equity capital cover, the balance sheet, the fiscal charges and, last but not least, the criteria of rating agencies change, which can again result in economic burdens.

Thus, the main objectives of equity investments are to increase the economic equity, to strengthen the strategic core business areas and to achieve sustainable increases in the contribution to earnings. In order to achieve these goals, the investments must be managed in an optimal way: If one separates oneself from unsuitable investments, how can risk-weighted assets and the risk capital be reduced, how can hidden reserves or profitable investments be identified, and how are the complex corporate structures simply structured and made transparent?

The economic and strategic importance of investment management is increasing year by year, because the interdependence of companies is becoming increasingly unclear and complex. At the same time, the professional management and controlling of investments offers enormous economic opportunities. To take advantage of these opportunities requires transparency and availability of information at all times, both about the current and all historical investment statuses.

Meeting legal and corporate requirements in reporting and analysis is the daily business of today's investment managers. Examples include legal reporting, appendices to annual reports, portfolio analyses, reports by mandate holders and much more. These tasks can be largely automated with the help of powerful standard software specialized in this field!

Corporate housekeeping with the LCM company file

With the TQG businessApp platform.® company file, the capital, shareholdings, committees and all associated contracts and documents including threshold values, conditions and deadlines as well as the associated process workflows can be managed simply and clearly for each company and evaluated in summary form via standard and individual reports.

Essential documents, which on the one hand define the company itself and on the other hand serve to control the company, are stored in the company file in a structured and clear manner:

  • Joint Venture Contracts
  • Profit and loss transfer agreements
  • Domination agreement
  • Letter of Comfort
  • Mandate Agreement
  • Managing Director Contract
  • Rules of Procedure for the Management Board or Supervisory Board
  • Work instructions
  • Temporary work
  • Works Council Agreements
  • Indemnity agreements

In addition to document versioning, a document comparison and processes for creating the respective documents are available for this purpose. Workflows to which several documents are attached (e.g. appointment and dismissal of managing directors or approval for or founding of a company) can also be easily mapped and thus processed in an audit-proof and structured manner.

Your benefit with the company file

To have an immediate, complete and reliable overview of the major companies and their contracts and the details contained therein at all times, so that one is aware of all opportunities and risks (e.g. in the event of a necessary or strategically planned restructuring).

Functions contributing to success (excerpt):

  • Management of all major shareholdings
  • Committees, mandates and functionaries are clearly displayed
  • Standardization of contracts
  • Management and evaluation of critical contract clauses
  • Ensuring compliance through the Compliance Checklist
  • Audit-proof control of internal processes, e.g. approval procedures
  • Mapping of contractual relationships
  • Documentation of deviations from standards
  • Documentation of contract amendments and supplements
  • Deadline management and monitoring of agreements
  • Document management including versioning and full text search
  • Management of risk information, such as contractual penalties
  • Audit-proof documentation of all changes (who, what, when, why)
  • Creation of a file for resolutions, due diligence, NDA
  • Minimization of search times
  • Clear presentation of contractual regulations e.g. notice periods, important clauses
  • Full compliance with reporting obligations to external and internal stakeholders (management, legal and compliance departments)

All changes to data and processes are documented in the system and meet the requirements of auditing, Sarbanes Oxley, European Governance, GDPDU and MoReq. All information can be retrieved from the company file in the form of standard reports, ad-hoc evaluations, analyses and individual departmental reports. Thus, evaluations in which the participation structure, the EAV contracts and change of control clauses contained therein are easily generated. Evaluations of this kind, combined with clear graphics, allow for maximum transparency of the contract network of your companies.

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